External synchronization
At a glance
Connect your Google Calendar or Microsoft Outlook calendar to the platform to see all your events in a unified view.
Before you begin
- Access to a workspace with the Calendar module
- A Google or Microsoft account with an existing calendar
- Sufficient permissions to authorize access to your calendar
Step 1: Access synchronization settings
- Open the Calendar from the sidebar
- Click on the Settings icon (gear icon) in the calendar sidebar
- Select External synchronization
Step 2: Connect an account
Choose your provider:
| Provider | Protocol | Supported calendars |
|---|---|---|
| Google Calendar | OAuth 2.0 | All calendars from the Google account |
| Microsoft Outlook | OAuth 2.0 | Main calendar and shared calendars |
Click Connect then authorize Ontologie to access your calendar in the authentication window that opens.
Step 3: Choose the calendars to synchronize
After authorization, the list of your remote calendars appears. Select the ones you want to synchronize with Ontologie.
Each synchronized calendar appears in the calendar sidebar with a synchronization indicator.
Step 4: Configure the synchronization direction
| Direction | Behavior |
|---|---|
| Read-only | Remote events are visible in the platform but not editable |
| Bidirectional | Changes in the platform are reflected in the external calendar and vice versa |
Expected result
Your Google Calendar or Outlook calendars are synchronized in the platform. Events appear in your unified calendar with their original colors. Changes are propagated according to the configured direction.
Limitations and useful information
- Synchronization occurs automatically at regular intervals.
- Recurring events are synchronized with their complete recurrence pattern.
- To disconnect an account, go back to Settings > External synchronization and click Disconnect.
- If the authorization expires, the platform will prompt you to reconnect.
Need help?
Contact us: Support and contact.